MS-Word Keyboard Shortcut keys

1. Common tasks

ctrl+shift+spacebar - Create a nonbreaking space

ctrl+- (Hyphen) - Create a nonbreaking hyphen

ctrl+b - Make letters bold

ctrl+i - Make letters italic

ctrl+u - Make letters underline

ctrl+shift+< - Decrease font size one value

ctrl+shift+> - Increase font size one value

ctrl+[ - Increase the font size by 1 point.

ctrl+] - Decrease the font size by 1 point.

ctrl+spacebar - Remove paragraph or character formatting.

ctrl+c - Copy the selected text or object.

ctrl+x - Cut the selected text or object.

ctrl+v - Paste text or an object.

ctrl+alt+v - Paste special

ctrl+shift+v - Paste formatting only

ctrl+z - Undo the last action.

ctrl+y - Redo the last action.

ctrl+shift+g - Open the Word Count dialog box.

2. Working with documents: Create, view, and save documents

ctrl+n - Create a new document of the same type as the current or most recent document.

ctrl+o - Open a document.

ctrl+w - Close a document.

alt+ctrl+s - Split the document window.

alt+shift+c - Remove the document window split.

ctrl+s - Save a document.

ctrl+n - Create a new document of the same type as the current or most recent document.

ctrl+o - Open a document.

ctrl+w - Close a document.

alt+ctrl+s - Split the document window.

alt+shift+c - Remove the document window split.

ctrl+s - Save a document.

ctrl+n - Create a new document of the same type as the current or most recent document.

ctrl+o - Open a document.

ctrl+w - Close a document.

alt+ctrl+s - Split the document window.

alt+shift+c - Remove the document window split.

ctrl+s - Save a document.

3. Working with documents: Find, replace, and browse through text

ctrl+f - Find text, formatting, and special items.

alt+ctrl+y - Repeat find (after closing Find and Replace window).

ctrl+h - Replace text, specific formatting, and special items.

ctrl+g - Go to a page, bookmark, footnote, table, comment, graphic, or other location.

alt+ctrl+z - Switch between the last four places that you have edited.

alt+ctrl+home - Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

4. Working with documents: Switch to another view

ctrl+page up - Move to the previous edit location.

ctrl+page down - Move to the next edit location.

alt+ctrl+p - Switch to Print Layout view.

alt+ctrl+o - Switch to Outline view.

alt+ctrl+n - Switch to Draft view.

5. Working with documents: Outline view

alt+shift+arrow left - Promote a paragraph.

alt+shift+arrow right - Demote a paragraph.

ctrl+shift+n - Demote to body text.

alt+shift+arrow up - Move selected paragraphs up.

alt+shift+arrow down - Move selected paragraphs down.

alt+shift++ (Plus Sign) - Expand text under a heading.

alt+shift+- (Minus Sign) - Collapse text under a heading.

alt+shift+a - Expand or collapse all text or headings.

The slash (/) key on the numeric keypad - Hide or display character formatting.

alt+shift+l - Show the first line of body text or all body text.

alt+shift+1 - Show all headings with the Heading 1 style.

alt+shift+n - Show all headings up to Heading n.

ctrl+tab - Insert a tab character.

6. Working with documents: Print and preview documents

ctrl+p - Print a document.

alt+ctrl+i - Switch in or out of print preview.

arrow up, arrow down, arrow left, arrow right - Move around the preview page when zoomed in.

page up or page down - Move by one preview page when zoomed out.

ctrl+home - Move to the first preview page when zoomed out.

ctrl+end - Move to the last preview page when zoomed out.

7. Working with documents: Review documents

alt+ctrl+m - Insert a comment.

ctrl+shift+e - Turn change tracking on or off.

alt+shift+c - Close the Reviewing Pane if it is open.

8. Working with documents: Full Screen Reading view

home - Go to beginning of document.

end - Go to end of document.

n, enter - Go to page n.

esc - Exit reading layout view.

9. Working with documents: References, footnotes, and endnotes

alt+shift+o - Mark a table of contents entry.

alt+shift+i - Mark a table of authorities entry (citation).

alt+shift+x - Mark an index entry.

alt+ctrl+f - Insert a footnote.

alt+ctrl+ - Insert an endnote.

10. Working with documents: Work with Web pages

ctrl+k - Insert a hyperlink.

alt+arrow left - Go back one page.

alt+arrow right - Go forward one page.

f9 - Refresh.

11. Edit and move text and graphics: Delete text and graphics

backspace - Delete one character to the left.

ctrl+backspace - Delete one word to the left.

delete - Delete one character to the right.

ctrl+delete - Delete one word to the right.

ctrl+x - Cut selected text to the Office Clipboard.

ctrl+z - Undo the last action.

ctrl+f3 - Cut to the Spike.

12. Edit and move text and graphics: Copy and move text and graphics

Press alt+h - move to the home tab, and then press F,O. Open the Office Clipboard

ctrl+c - Copy selected text or graphics to the Office Clipboard.

ctrl+x - Cut selected text or graphics to the Office Clipboard.

ctrl+v - Paste the most recent addition to the Office Clipboard.

f2 (then move the cursor and press enter) - Move text or graphics once.

shift+f2 (then move the cursor and press enter) - Copy text or graphics once.

alt+f3 - When text or an object is selected, open the Create New Building Block dialog box.

shift+f10 - When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

ctrl+f3 - Cut to the Spike.

ctrl+shift+f3 - Paste the Spike contents.

alt+shift+r - Copy the header or footer used in the previous section of the document.

13. Edit and move text and graphics: Insert special characters

ctrl+f9 - A field

shift+enter - A line break

ctrl+enter - A page break

ctrl+shift+enter - A column break

alt+ctrl+- (Minus Sign) - An em dash

ctrl+- (Minus Sign) - An en dash

ctrl+- (Hyphen) - An optional hyphen

ctrl+shift+- (Hyphen) - A nonbreaking hyphen

ctrl+shift+spacebar - A nonbreaking space

alt+ctrl+c - The copyright symbol

alt+ctrl+r - The registered trademark symbol

alt+ctrl+t - The trademark symbol

alt+ctrl+. (Period) - An ellipsis

14. Edit and move text and graphics: Extend a selection

f8 Turn extend mode on.

f8, and then press arrow left or arrow right Select the nearest character.

f8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection.

shift+f8 Reduce the size of a selection.

esc Turn extend mode off.

shift+arrow right Extend a selection one character to the right.

shift+arrow left Extend a selection one character to the left.

ctrl+shift+arrow right Extend a selection to the end of a word.

ctrl+shift+arrow left Extend a selection to the beginning of a word.

shift+end Extend a selection to the end of a line.

shift+home Extend a selection to the beginning of a line.

shift+arrow down Extend a selection one line down.

shift+arrow up Extend a selection one line up.

ctrl+shift+arrow down Extend a selection to the end of a paragraph.

ctrl+shift+arrow up Extend a selection to the beginning of a paragraph.

shift+page down Extend a selection one screen down.

shift+page up Extend a selection one screen up.

ctrl+shift+home Extend a selection to the beginning of a document.

ctrl+shift+end Extend a selection to the end of a document.

alt+ctrl+shift+page down Extend a selection to the end of a window.

ctrl+a Extend a selection to include the entire document.

15. Character and paragraph formatting Copy formatting

ctrl+shift+c Copy formatting from text.

ctrl+shift+v Apply copied formatting to text.

16. Character and paragraph formatting Change or resize the font

ctrl+shift+f Open the Font dialog box to change the font.

ctrl+shift+< Decrease font size one value

ctrl+shift+> Increase font size one value

ctrl+[ Increase the font size by 1 point.

ctrl+] Decrease the font size by 1 point.

17. Character and paragraph formatting Set the line spacing

ctrl+1 Single-space lines.

ctrl+2 Double-space lines.

ctrl+5 Set 1.5-line spacing.

ctrl+0 (zero) Add or remove one line space preceding a paragraph.

18. Character and paragraph formatting Align paragraphs

ctrl+e Switch a paragraph between centered and left-aligned.

ctrl+j Switch a paragraph between justified and left-aligned.

ctrl+r Switch a paragraph between right-aligned and left-aligned.

ctrl+l Left align a paragraph.

ctrl+m Indent a paragraph from the left.

ctrl+shift+m Remove a paragraph indent from the left.

ctrl+t Create a hanging indent.

ctrl+shift+t Reduce a hanging indent.

ctrl+q Remove paragraph formatting.

19. Mail merge and fields: Perform a mail merge

alt+shift+k Preview a mail merge.

alt+shift+n Merge a document.

alt+shift+m Print the merged document.

alt+shift+e Edit a mail-merge data document.

alt+shift+f Insert a merge field.

20. Function key reference: Function keys

f1 Get Help or visit Microsoft Office Online.

f2 Move text or graphics.

f4 Repeat the last action.

f5 Choose the Go To command (Home tab).

f6 Go to the next pane or frame.

f7 Choose the Spelling command (Review tab).

f8 Extend a selection.

f9 Update the selected fields.

f10 Show KeyTips.

f11 Go to the next field.

f12 Choose the Save As command (Microsoft Office Button ).

21. Function key reference: SHIFT+Function key

shift+f1 Start context-sensitive Help or reveal formatting.

shift+f2 Copy text.

shift+f3 Change the case of letters.

shift+f4 Repeat a Find or Go To action.

shift+f5 Move to the last change.

shift+f6 Go to the previous pane or frame (after pressing F6).

shift+f7 Choose the Thesaurus command (Review tab, Proofing group).

shift+f8 Shrink a selection.

shift+f9 Switch between a field code and its result.

shift+f10 Display a shortcut menu.

shift+f11 Go to the previous field.

shift+f12 Choose the Save command (Microsoft Office Button ).

22. Function key reference: CTRL+Function key

ctrl+f2 Choose the Print Preview command (Microsoft Office Button ).

ctrl+f3 Cut to the Spike.

ctrl+f4 Close the window.

ctrl+f6 Go to the next window.

ctrl+f9 Insert an empty field.

ctrl+f10 Maximize the document window.

ctrl+f11 Lock a field.

ctrl+f12 Choose the Open command (Microsoft Office Button ).

23. Function key reference: ALT+Function key

alt+f1 Go to the next field.

alt+f3 Create a new Building Block.

alt+f4 Exit Office Word 2007.

alt+f5 Restore the program window size.

alt+f6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

alt+f7 Find the next misspelling or grammatical error.

alt+f8 Run a macro.

alt+f9 Switch between all field codes and their results.

alt+f10 Maximize the program window.

alt+f11 Display Microsoft Visual Basic code.

24. Function key reference: ALT+SHIFT+Function key

alt+shift+f1 Go to the previous field.

alt+shift+f2 Choose the Save command (Microsoft Office Button ).

alt+shift+f7 Display the Research task pane.

alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

alt+shift+f10 Display a menu or message for a smart tag.

25. Function key reference: CTRL+ALT+Function key

ctrl+alt+f1 Display Microsoft System Information.

ctrl+alt+f2 Choose the Open command (Microsoft Office Button ).